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Collections Access Coordinator

Five people look over a large, historic document. One of the group, a man, handles the document, gesturing to a part of it. He is wearing a lanyard labeled 'Visitor'.

Collections Access Coordinator


This is an exciting time to join the Brunel Museum, as we embark on a £2.2mn capital redevelopment project, Brunel Museum Reinvented project. The project includes the construction of a brand new visitor welcome Pavilion on the Museum site. The Museum is due for Reaccreditation in 2024, and this role will play a key role in improving our collections documentation ahead of our reaccreditation. This role will undertake crucial tasks such as measurements of the collection items which are necessary for exhibition drawings.

This exciting new role, will bring together a range of activities that will maximise public access to the Museum’s collections. The Brunel Museum is grateful to the Headley Trust for the grant making this role possible.


Role particulars:

  • 31 hours (4 days/week – including at least one weekend day)
  • London Living Wage (£13.15/hour)
  • FTE salary £26, 497 (£21, 198 pro rata for 4 days a week)


Job Description 

Undertake any training as necessary during the course of the role

Maintaining good relationships with funders, including regular updates and evaluation reports throughout and at the end of the project

Working closely with colleagues across the Museum to coordinate use of Museum space

Working with the Director and other staff to review the museum’s collections documentation policy and associated procedures

Managing the museum collections, ensuring all collections are conserved, cleaned, secured and documented

Undertaking research to improve access to the museum and archive collections, either directly or through remote research volunteers

Supporting delivery of public access to museum & archive collections through improved documentation, interpretation or website

Taking a proactive approach to ensuring the security of staff, visitors and collections

Work with Finance Manager to manage collections care budget

Supporting the Director with fundraising, through Trusts and Grants and Individual Giving

Weekend working on a regular, rota basis and occasional evening working

Any other duties as requested by the Director


Collections Access:

Improving access to the Museum’s collection through use of website, blogs and social media

Chairing the monthly Marketing and Audience Development meetings

Managing research and collections documentation volunteers

Leading on Thames Tunnel on Tour activity to provide activities to enhance access to the Museums collection, through archive visits, outreach talks, walking tours and private tours 

Maintain engagement with the Museum’s collections, especially during the closure period through newsletters, blogs and social media

Maintain engagement with the Museum volunteers, especially during closure

Comply with H&S regulations

Uphold Museums Association code of ethics in collection care.

To lead the decant and audit of the Engine House gallery to safeguard the collections and ensure collections care standards are maintained


Museum Operations

  • Oversee the day-to-day operations of the Museum, including acting as Duty Manager two days a week
  • Take responsibility for rostering casual Operations staff when required
  • Take responsibility for rostering volunteers when needed • Managing volunteers, recruiting new volunteers when required
  • Chairing the monthly Visitor Experience & Engagement meetings and following up on any necessary actions
  • Working close with the Learning Producer, Event Producer and Operations Coordinator (Events) to manage the Museum’s diary of activities
  • Develop a new set of protocols and procedures ahead of Museum reopening, currently scheduled for Spring 2025

Experience and skills

Experience of working or volunteering in a museum, gallery or heritage environment

Demonstrated understanding of the security and preservation needs of museum collections

An awareness of collections documentation work or a willingness to undertake training

Good communication skills, both in person and in writing

Experience of managing health and safety in a public environment

Flexibility and adaptability• Good problem solving skills

Good time management and prioritisation skills


The required knowledge, skills and experience can be demonstrated through qualifications, work experience, voluntary experience or ongoing professional development as relevant Any questions about the role should be directed to the Director, Katherine McAlpine in the first instance,

Deadline: Please apply with a CV outlining your relevant experience and a covering letter explaining why you want to work at the Brunel Museum, and how you meet the required experience and skills by 9am, Thursday 8 February

Interviews are expected to take place w/c 12 Feb or w/c 19 Feb

2024-01-18 Collections Access Coordinator Large Print

2024-01-18 Collections Access Coordinator



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